Room Bookings

You need to hire a room, we have rooms for hire. Subject to terms and conditions of course.

ROOM BOOKINGS

Affiliated clubs are eligible to book rooms from both the SRC and Central Timetabling. Rooms can only be booked for club meetings and events. They cannot be used or booked on behalf of any third party groups that clubs have an association with, either formal or informal (for example, external businesses and charities). For all bookings it is required that a society/club officer bearer attend the Welcome Point and complete the required booking form.

All provisional bookings must be completed by the end of the day if the booking is in the same week, or within 5 days if the booking is more than one week in advance. Bookings that have not been completed within the required timeframe will be cancelled.

THE WILLIAMS ROOM

The Williams Room is located upstairs in the McIntyre Building and is available for events for up to 80 people standing and 50 seated. The WR has audio visual equipment and no food or drink is allowed.

To be eligible to book the room clubs must:

  • Have at least two committee members who have attended a current induction session within the year
  • Have handed in a £75 deposit to the Welcome Point (society cheque preferred but cash accepted)

To book the room a committee member should check availability by going to the Welcome Point or emailing enquiries@src.gla.ac.uk.

GILCHRIST SEMINAR ROOM

The Gilchrist seminar room is located in the Gilchrist Postgraduate Club, in the Main Building, just in front of 1a the Square. Any affiliated clubs can book the seminar room after 5pm on weekdays, or on the weekend. It can hold up to 80 people standing and 50 seated. It has audio visual equipment. Some food or drink may be permitted, but it must be authorised by SRC staff first. You can also bring in food and drink from the Gilchrist café.

To be eligible to book the room clubs must:

  • Have at least two committee members who have attended a current induction session within the year
  • Have handed in a £100 deposit to the Welcome Point (society cheque preferred but cash accepted)

To book the room a committee member should:

Check availability by going to the Welcome Point or emailing gilchristpgclub@src.gla.ac.uk

 

SMALL MEETING ROOM

The small meeting room, also located upstairs in the McIntyre Building, is only available when the Welcome Point is open (9:30am-5pm Monday, 9am-5pm Tuesday – Thursday, 9am-4pm Friday). The room is very small and the maximum number it holds is six.

To be eligible to book the room clubs must:

  • Have at least two committee members who have attended a current induction session with the year.

To book the room a committee member should check availability by going to the Welcome Point or emailing enquries@src.gla.ac.uk

If the room is available it can be booked by an office bearer by email or in person, we will need their name and a telephone number to confirm the booking.

OTHER OPTIONS

University of Glasgow Central timetabling

Clubs that are affiliated with the SRC are eligible to book rooms through the university provided they:

  • Have nominated up to three of their committee to book rooms on behalf of the club and one of these nominated people makes the booking
  • Have a generic club email address that all nominated members have access to.

For further details please see the timetabling webpage.

http://www.gla.ac.uk/services/estates/timetabling/bookingaroom/studentsocietymeetings/

Please note that clubs are only allowed to make one booking through central timetabling over the summer holidays. If your club is not on the drop down list, please select ‘other’. Please note, you must book 201 and 208 in the McIntyre building through CTT, not through the SRC. If you have any problems with your booking, please contact CTT directly, the SRC does not have control over their room booking system.

Library Spaces

The SRC has two spaces within the Library, which affiliated clubs and societies can book by emailing clubsandsocs@src.gla.ac.uk

Café stall, Level 3 – located at the entrance to the café, this is an excellent place to advertise your activities and recruit new members. Clubs can book this space depending on availability. You also must have a club member in attendance throughout your entire booking. Please do not use this space for fundraising or selling items and make sure you do not block the passageway or leave rubbish on the table.

Kelvin Theatre, Level 2 – located at the rear left hand corner of level 2, this is one of the tiered seating areas in the group study area. With AV facilities and space for a maximum of 35 – 40 people, this space can be booked only on a Tuesday. Leave the space tidy and be aware that others nearby will be studying, meaning that it is not a suitable space for noisy activities.

Student Unions

Clubs can also affiliate with the Queen Margaret Union and Glasgow University Union, both of which have rooms available to their affiliated clubs. They each have their own affiliation processes which you would need to comply with in order to use their services. In addition to this, you can look off campus, as many venues have affordable or free venue hire.