SRC Minibus Hire

Roadtrip! Here’s what you and your society need to do in order to be eligible to hire the SRC minibus.

SRC MINIBUS

The SRC has one minibus available for clubs and societies use.

To be eligible to book the minibus clubs must –

  • Have at least two committee members that have attended a current induction session each academic year
  • Have a listed committee member sign the booking form (or email authorisation to enquiries@src.gla.ac.uk)
  • Have handed in a £200 deposit to the Welcome Point (society cheque preferred but cash accepted)
  • Have two drivers who have completed the mandatory university minibus test
  • The minibus cannot be hired for personal use or for use in any third party groups’ events as this voids the insurance and can jeopardise your clubs’ use of the minibus in the future

 

BOOKING THE MINIBUS

If a club meets all the criteria the booking process can begin.

A committee member can contact enquiries@src.gla.ac.uk or attend the Welcome Point to check if the bus is free on the required dates but all forms must be completed in person.

Provisional booking – a committee member can provisionally book the bus. Provisional bookings must be completed by the end of the day if the booking is in the same week, or within 5 days if the booking is more than one week in advance. Bookings that have not been completed within the required timeframe will be cancelled.

To finalise a booking, both drivers must attend the Welcome Point with the following:

If there is some time (more than 21 days) between your booking and the date of departure we may require you to provide us with another DVLA real-time license code within 7 days of your booking. You don’t need to come in person for this and can email it directly to us if you have completed all the other paperwork.

Drivers must come to the Welcome Point by 4pm at the latest (3pm on Fridays) to make a booking as it takes some time to complete.

Important Notes

  • The minibus is supplied with a full tank of fuel. All fuel that is used must be replaced.
  • You must fill out the damage form and list of passengers before your journey, and return the completed log sheet form to the Welcome Point upon your return. This log sheet should always be returned during opening hours to the Welcome Point.
  • The deposit will be returned providing the vehicle is fueled, clean and undamaged.
  • Hand back all required paperwork to the SRC and report any faults promptly to the SRC. Failure to do so can result in restrictions on your societies ability to hire the SRC Minibus in future.
  • The SRC Minibus cannot be left unattended for long periods of time and must alway be left in a secure location.

We strongly advise that you book the bus well in advance to avoid disappointment.

UNIVERSITY MINIBUS DRIVING TEST

The SRC can arrange for eligible students to sit the university minibus test. There are two available spaces each week. They always take place at 1pm on Thursdays and must be booked by 1pm on the Tuesday of that week at the latest.

To be eligible to sit the university minibus test, students must:

  • Be 21 years of age or over
  • Have held a UK* Driving License for 2 years (manual vehicle)
  • Preferably have no points on their driving license**

*EU and international students must also have obtained a UK equivalent licence and held that for one year.

**If a student has points on their license it will be at the discretion of the university garage whether they are allowed to take the test.

To book a university minibus test eligible students must

  • Bring their driving license, national insurance number and student card to the Welcome Point
  • Provide us with a DVLA issued real-time license code.
  • Complete the relevant insurance forms