We have put together a list of frequently asked questions about clubs and societies including how to affiliate and how to obtain grants.
Contact the SRC about clubs and societies
DISCLAIMER: During Tier 4 restrictions, SRC staff are working from home. You can contact them via email at this time. Please do not come to the SRC Welcome Point. Restrictions will be reviewed again in February 2021.
SRC Affiliation for 2020/21 is now open.
- For general enquiries, please contact firstname.lastname@example.org and we will do our best to resolve your query by email in the first instance. If you would prefer to chat through your query with a member of SRC staff, or if you have several queries, then we can arrange a Zoom call with your society to help answer your questions. Please email email@example.com if you would like to arrange a video chat, detailing your queries in the email.
- The Welcome Point will also be open Monday – Friday from 9.30am – 4.30pm and staff there can also help if you are on campus and would prefer a face to face chat. You can also call us on 0141 330 5360 Monday – Friday from 9.30am – 4.30pm.
- Clubs and societies first point of contact with SRC Council is the Vice President – Student Activities: firstname.lastname@example.org. Clubs and societies can contact the VP Student Activities if they have questions on society policy or wider support issues. More information on the VPSA role can be found on the Sabbatical officers page.
What are clubs and societies?
University is about much more than going to class and studying for exams. Becoming a member of one of the 300+ SRC affiliated clubs and societies will guarantee that you gain more than just a degree during your time at Glasgow University. Getting involved is easy when students at the University make you feel welcome through any activity, whether you’re an old pro or completely new to the whole thing. Getting involved is a great way to make new friends — and boost your C.V.
During Freshers’ Week, most students visit the Freshers’ Fair, where there are stalls representing the SRC-affiliated clubs and societies available here at University of Glasgow.
SRC Clubs and Societies are supported in various ways throughout the year. They receive free hire of the SRC minibus and free use of the Williams Room for meetings and other activities. In addition, the SRC works in partnership with a number of Clubs and Societies to ensure that students enjoy themselves and make the most of their time on campus at Glasgow University.
Many students sign up to become members of a variety of clubs and societies during their University days. It is an excellent way to meet people who share a similar interest and to participate in fun-filled events and trips. It’s up to you how much time you devote and how involved you become.
How can I start my own club?
Can’t find a club or society you want to join? It’s easy to start a one. All the forms are downloadable from this page. Just complete them and submit them to email@example.com. For full details check out our guide on how to affiliate. Please note that clubs and societies are required to affiliate/re-affiliate each academic year.
What’s this about a clubs and societies induction?
Two Office Bearers from all affiliated clubs and societies must attend an induction session for each year that they affiliate. At the session we will cover topics such as Room Hire, Minibus Hire, Grant Applications, and HEAR recognition. This also provides an opportunity for clubs and societies to meet with the SRC and ask any questions with regards to running a club/society.
If two Office Bearers from your club/society do not attend the induction you will not be able to hire rooms or the SRC minibus.
This year, all inductions will be conducted online via Zoom and your Office Bearers (minimum 2) must each book a ticket for the session they wish to attend. All tickets are free and will be available via Native. You will be required to sign up with Native in order to book a ticket – the site will prompt you to do this (if you have not already) when you go to book a ticket.
To browse the available sessions and book your ticket please visit the Native site here – https://glasgowstudent.native.fm/
Once you have booked a ticket, you will be emailed with a link to the digital event. At the event start time, click this link and you will be taken to the Native site where you will log in (unless you are already logged in). You should then click ‘Live Now’ which appears on the event picture and this will take you to your online induction. Please note that you will be unable to access the induction until the event start time.
Compulsory Induction dates 2020/21 (held at 2pm on zoom unless other otherwise specified)
You can search for and sign up to Inductions on our SRC Native website.
Can affiliated Clubs/Societies book rooms in the University?
DISCLAIMER – During the level 4 restrictions, we are unfortunately unable to accept any society room booking requests.
If your club has a generic club/society email address, you can nominate up to three of your office bearers to be eligible to book rooms on behalf of your club through Space Management and Timetabling.* Please note, however, that currently all club/society room booking requests are being handled by the SRC. For more information on booking a room for your society please email firstname.lastname@example.org or visit our Room Bookings page.
SRC rooms you can book as an affiliated society are the Williams Room and Gilchrist Seminar Room. Bookings can be requested by emailing email@example.com, visiting the Welcome Point in the McIntyre Building or calling us on 0141 330 5360. These rooms can only be booked by one of your club’s listed office bearers. Both rooms have audio visual equipment. Full details on the capacity of each room is available here.
*Please note that due to COVID-19 there are restrictions in place that will likely impact your club’s ability to book rooms on campus. To keep up-to-date with any changes being made to restrictions, please refer to the University’s information page and their FAQs page regarding COVID-19.
Can the SRC help clubs and societies with hosting their events?
Yes! If you are organising an event, the best place to host it is on the glasgowstudent.native.fm platform! All societies can have their events in one place, making it easier for students to find your events and easier for you to advertise, host, and get more exposure. More information on hosting your events on Native can be found here. If you have any queries regarding hosting club/society events, please email firstname.lastname@example.org
Do I need a bank account to affiliate?
No. You only need a bank account if you want to apply for an SRC Grant. If a club does not have a bank account then we can still consider your application however, if successful, we would only pay funds into a club bank account, or in some cases could arrange to pay a supplier directly. Under no circumstances would funds be released into a personal bank account.
More information on club/society bank accounts can be found on our Running Your Club or Society page here.
How long does it take to affiliate my society to the SRC?
The Clubs and Societies Committee usually meets once every two weeks so once you hand in your forms it won’t be long before you’re affiliated. Please be aware that at the start of term it can take some time to go through affiliations due to the volume of applications.
What is a grant?
A grant is for events or equipment your club needs a bit of financial help to buy. You can apply for an SRC Clubs and Societies Grant for almost anything – for further details click here.
What is not funded by the grant?
Whilst the SRC want to make it as easy as possible for your club to put on great events to attract new members, there are a few things we don’t fund:
- Gifts to speakers
- Raffle Prizes
- Meals out
- Committee clothing
We also DO NOT fund anything that has already taken place or been purchased. So if your event has already happened you cannot apply for a grant.
What’s the best way to make sure I get the grant I have requested?
When the SRC Clubs and Societies Committee review applications for grants we are looking for as much information as possible.
We have a lot of clubs and societies affiliated and it really helps if you give us a little bit of background about your club and the reason for the grant application.
We think it’s really important to see that you have also tried to raise some funds yourself. Raising money is a great way to get your club working together and a great way to market it.
It’s really important that you have shopped around for the best price before you apply.
I’m holding an event over the Summer can I still apply for a grant?
The grant system usually runs from the beginning of October to the middle of June. To make sure that the system is fair and works as well as possible we review and update it each year over the Summer. Therefore, your club would need to submit a grant application prior to the end of this period in the middle of June for your application to be considered.
Clubs that are awarded grants for events taking place over the summer period will be unable to claim the funds until after they re-affiliate at the start of semester one in September.
I am organising a trip for my club, can I use the minibus service?
Clubs and societies can hire out the minibus when it is free, but you do need to book in advance*. To book the minibus, two of your members must have sat and passed the SRC minibus test and you must provide a £200 deposit. For full details please check our minibus hire page.
*Please note that due to COVID-19 restrictions the SRC minibus is currently unavailable for hire. To keep up-to-date with any changes being made to restrictions, please refer to the University’s information page and their FAQs page regarding COVID-19.
How do I sit an SRC minibus Test?
Please note that due to COVID-19 restrictions the SRC minibus test is currently unavailable to book. To keep up-to-date with any changes being made to restrictions, please refer to the University’s information page and their FAQs page regarding COVID-19.
To be eligible to sit an SRC minibus test you must be 21 or over and have had a full UK driving licence for 2 years.
If you have any points on your licence it is at the discretion of the University Garage as to whether you will be allowed to sit the test.
Tests are usually on a Thursday at 1pm. You need to book in advance at the Welcome Point in the McIntyre Building and will need to produce your driving licence and your student card. You will also need to complete the necessary insurance forms. For full details please check our minibus hire page.
Where can I find out more information about Clubs & Societies?
If you have any further queries about clubs and societies and their involvement with the SRC, email email@example.com.
I want to join a club. Where can I view all clubs?
To view all affiliated clubs, visit Find a club.
I run a club/society – can I have this recognised with my degree?
HEAR allows 4 committee members (President, Vice President, Secretary, and Treasurer) to have their role in the club/society recognised on their graduation transcript.
If you would like any more information on HEAR, the eligible activities that can be included and how to apply, please check our HEAR page.