We have put together a list of frequently asked questions about clubs and societies including how to affiliate and how to obtain grants.
Contact the SRC about clubs and societies
*Please note our offices are currently closed, however we will be responding to emails. If you would like to submit a club application, apply for a grant, or claim for a grant, please submit the relevant details to firstname.lastname@example.org *
- For general enquiries, please contact email@example.com
- Clubs and societies first point of contact with SRC Council is the Charities, Clubs and Societies Officer: firstname.lastname@example.org. More information on the CCS Officer role can be found on the Welfare & Equal Opportunities Officers page.
- For clubs and societies policy or wider support issues, please contact Vice President – Student Activities: email@example.com. More information on the VPSA role can be found on the Sabbatical officers page.
What are clubs and societies?
University is about much more than going to class and studying for exams. Becoming a member of one of the 200+ SRC affiliated clubs and societies will guarantee that you gain more than just a degree during your time at Glasgow University. Getting involved is easy when students at the University make you feel welcome through any activity, whether you’re an old pro or completely new to the whole thing. Getting involved is a great way to make new friends — and boost your C.V.
During Freshers’ Week, most students visit the Freshers’ Fair, where there are stalls representing the SRC affiliated clubs and societies available here at University of Glasgow.
SRC Clubs and Societies are supported in various ways throughout the year. They receive free hire of the SRC minibus and free use of the Williams Room for meetings and other activities. In addition, the SRC works in partnership with a number of Clubs and Societies to ensure that students enjoy themselves and make the most of their time on campus at Glasgow University.
Many students sign up to become members of a variety of clubs and societies during their University days. It is an excellent way to meet people who share a similar interest and to participate in fun-filled events and trips. It’s up to you how much time you devote and how involved you become.
How can I start my own club?
Can’t find a club or society you want to join? It’s easy to start a one. All the forms are downloadable from this page. Just complete them and hand them in at the Welcome Point in the McIntyre Building. For full details check out our guide on how to affiliate. Please note that clubs and societies are required to affiliate/re-affiliate each academic year.
What’s this about a clubs and societies induction?
Two Office Bearers from all affiliated clubs and societies must attend an induction session for each year that you affiliate. At the session we will cover topics such as Room Hire, Minibus Hire, and Grant Applications. This also provides an opportunity for clubs and societies to meet with the SRC and ask any questions with regards to running a club.
If two Office Bearers from your club/society do not attend the induction you will not be able to hire rooms or minibuses.
Compulsory Induction dates 2019/20
Tuesday 3rd March 2020, 2pm – Williams Room, McIntyre Building
Tuesday 17th March 2020, 2pm – Williams Room, McIntyre Building
Tuesday 31st March 2020, 2pm – Williams Room, McIntyre Building
Tuesday 14th April 2020, 2pm – Williams Room, McIntyre Building
Tuesday 28th April 2020, 2pm – Williams Room, McIntyre Building
Tuesday 12th May 2020, 2pm – Williams Room, McIntyre Building
Tuesday 9th June 2020, 2pm – Williams Room, McIntyre Building
Tuesday 23rd June 2020, 2pm – Williams Room, McIntyre Building
Building on the very successful mixers from last year, we’d love to invite you along to our brand new interclub forums for the chance to meet members from other clubs and societies within UofG, share best practice and ideas, and more importantly get your voice heard about any issues you may have already faced.
More information will follow on the Facebook page “University of Glasgow Clubs and Societies” so be sure to like the page and keep an eye out for more details.
Dates for the Interclub Forums are as follows:
- 4th December 2019, 5:30pm – 7pm, Room 201, McIntyre Building
- 21st January 2020, 5pm – 7pm, Williams Room, McIntyre Building
- 20th March 2020, 5pm – 7pm, Williams Room, McIntyre Building
Can affiliated Clubs book rooms in the University?
Yes, if your club has a generic email address, you can nominate up to three of your office bearers to be eligible to book rooms on behalf of your club through Central Timetabling
The Williams Room and Gilchrist Seminar Room are also available to book through GUSRC. Bookings can be made at the Welcome Point in the McIntyre Building and these rooms can only be booked by one of your club’s listed office bearers and a liability form will need to be signed to cover any damage. Both rooms have audio visual equipment. Full details on the capacity of each room is available here.
Do I need a bank account to affiliate?
No. You only need a bank account if you want to apply for an SRC Grant. If a club does not have a bank account then we can still consider your application however, if successful, we would only pay funds into a club bank account, or in some cases could arrange to pay a supplier directly. Under no circumstances would funds be released into a personal bank account.
How long does it take to affiliate my society to the SRC?
The clubs and societies panel usually meets once every two weeks so once you hand in your forms it won’t be long before you’re affiliated. Please be aware that at the start of term it can take some time to go through affiliations due to the volume of applications.
What is a grant?
A grant is for events or equipment your club needs a bit of financial help to buy. You can apply for almost anything, for futher details click here.
You can download a grant application here.
What is not funded by the grant?
Whilst the SRC want to make it as easy as possible for your club to put on great events to attract new members, there are a few things we don’t fund:
- Gifts to speakers
- Raffle Prizes
- Meals out
- Committee clothing
We also DO NOT fund anything that has already taken place or been purchased. So if your event has already happened you cannot apply for a grant.
What’s the best way to make sure I get the grant I have requested?
When the SRC Clubs and Societies panel review applications for grants we are looking for as much information as possible.
We have a lot of clubs and societies affiliated and it really helps if you give us a little bit of background about your club and the reason for the grant application.
We think it’s really important to see that you have also tried to raise some funds yourself. Raising money is a great way to get your club working together and a great way to market it.
It’s really important that you have shopped around for the best price before you apply.
I’m holding an event over the Summer can I still apply for a grant?
The grant system usually runs from the beginning of October to the middle of June. To make sure that the system is fair and works as well as possible we review and update it each year over the Summer.
Clubs that are awarded grants in July and August for events taking place over the summer period will be unable to claim the funds until after they re-affiliate at the start of semester 1 in September.
I am organising a trip for my club, can I use the mini bus service?
Clubs and societies can hire out the minibuses when they are free, but you do need to book in advance. To book a minibus, two of your members must have sat and passed the SRC minibus test and you must provide a £200 deposit. For full details please check our minibus hire page.
How do I sit an SRC minibus Test?
To be eligible to sit an SRC minibus test you must be 21 or over and have had a full UK drivers licence for 2 years.
If you have any points on your licence it is at the discretion of the University Garage as to whether you will be allowed to sit the test.
Tests are usually on a Thursday at 1pm. You need to book in advance at the Welcome Point in the McIntyre Building and will need to produce your driving licence and your student card. You will also need to complete the necessary insurance forms. For full details please check our minibus hire page.
Where can I find out more information about Clubs & Societies?
If you have any further queries about clubs and societies and their involvement with the SRC, email firstname.lastname@example.org.
I want to join a club. Where can I view all clubs?
To view all affiliated clubs, visit Find a club.
I run a club/society – can I have this recognised with my degree?
HEAR allows 4 committee members (President, Vice President, Secretary, and Treasurer) to have their role in the club/society recognised on their graduation transcript.
If you would like any more information on HEAR, the eligible activities that can be included and how to apply, please check our HEAR page.