How do I start a club or society?
So you have an idea for a society, it’s completely unique and there is no other like it already affiliated with the SRC. You want to affiliate to the SRC so you can grow your society to new heights but where do you start?
Affiliation for 2020/21 is now open.
DISCLAIMER: Please note that during Tier 4 restrictions, SRC staff are working from home. You can contact them via email at this time. Please do not come to the SRC Welcome Point. Restrictions will be reviewed again in February 2021.
For any club-related enquiries please contact firstname.lastname@example.org and we will do our best to resolve your query by email in the first instance. If you have a number of questions and would like to request a meeting with a member of staff please let us know and a meeting on teams or zoom can be organised. The Welcome Point will also be open Monday – Friday from 9.30am – 4.30pm and staff there can also help if you are on campus and would prefer a face to face chat. You can also call us on 0141 330 5360 Monday – Friday from 9.30am – 4.30pm. Please email email@example.com if you would like to arrange a video chat, detailing your queries in the email.
Affiliation with the SRC is a simple process, but it is not automatic.
For details on affiliation requirements for this year, please read our SRC Affiliation Induction Letter.
In order to apply to affiliate with the SRC, you must complete the following:
- Online Affiliation form
- Membership List including the names and student numbers of all UofG student members and the names of non-student members
- Office Bearer & Hear Form 20-21
- Club Constitution, which must include the highlighted sections on our Model Constitution
Please note – we cannot process your affiliation application until we receive both your online affiliation form and the above 3 forms, sent to firstname.lastname@example.org. Please have your Membership List, Office Bearers/HEAR Contacts List and Constitution ready to send to email@example.com and submit these as soon as you have completed your online affiliation form. Please ensure it is a listed Office Bearer who submits these.
To take full advantage of the benefits of affiliation at least two listed office bearers will be required to attend a virtual Induction session, the dates of which will be published online in due course. Inductions this year will be held on Zoom. Clubs that do not attend the induction will not have access to benefits such as room booking or minibus booking privileges.
TO BE ELIGIBLE TO AFFILIATE YOUR CLUB/SOCIETY MUST:
- Have at least three committee members. (President, Secretary, Treasurer)
- Have a minimum of 15 members in total.
- Ensure all Office Bearers are current students of the university
- Have no more than 20% non-student members
- Not replicate the remit of an existing club or society. A club or society must be able to clearly demonstrate its specific purpose and identity, and these must be different from any other pre-existing club or society.
If, due to the situation with COVID-19, your club is having problems meeting the minimum requirements for affiliation, please still complete the above affiliation forms and put a note in your email to us explaining the reasons why you haven’t been able to meeting the minimum requirements. The Clubs and Societies Committee will take your note into consideration when it comes to reviewing your affiliation application.
THE BENEFITS (Click on the links for more info)
- SRC Minibus hire*
- Room bookings on campus
- SRC Grants
- A Page on the SRC Club directory
- Eligibility to apply for a stall at Freshers’ Fair and run Freshers events
- Publicise club events on Welcome Point Screen
- HEAR: Higher Education Achievement Report
*SRC Minibus hire is subject to clubs meeting certain required criteria and, where relevant, the availability of the service required.
Affiliation takes place throughout the academic year. The deadline for submitting an affiliation form is 4th June 2021 for the 20/21 academic year. Any club or society that has not affiliated will not be eligible to apply for a stall at Freshers’ Fair 2021.
You must re-affiliate at the start of each academic year, otherwise your affiliation from the previous academic year will expire and you will not be able to book rooms or use SRC services until you re-affiliate. The deadline to re-affiliate your club for the start of the 2020/21 academic year is October 31st 2020.
GUSRC reserves the right to refuse affiliation to any club or society where concerns have been raised in the past and are considered to be unresolved. GUSRC also reserves the right to disaffiliate any clubs or societies that are considered to be acting in an improper manner and not for the best interests of students.
The decision of the Clubs and Societies Committee is FINAL